As an event planner you want your event to stand out from the crowd. But in order to do that, you need to figure out what the audience wants and what the boss wants while staying true to the original theme and purpose. Being able to master conflicting interests can be very challenging-- however, the last thing you want is a boring event. With that in mind, here are some ideas that will make your event memorable and distinctive.
Communication
It’s extremely important to communicate with your client. Learn more about their vision for the event and their expectations. Make sure that you create a list of points that you want to address such as, the number of guests, location, event hours, and so on. Leave no stone unturned, because the more you know about the client requirements, the higher your chances of success.
Create a Plan and Give Yourself Enough Time
Benjamin Franklin said: “If you fail to plan, you plan to fail”. That’s the thing you want to focus on, which is creating a plan that covers everything. Follow the client instructions, but don’t hesitate to add your own twist and ideas to make things even more interesting. Give yourself enough time. Start early, so you will have less pressure on you.
Establish a Detailed Checklist
Proper organizing will also help you ease the pressure. Once you design the event idea, create a checklist with everything you need. The better organized you are, the easier it will be to pull this off.
Stick with the Theme
If your event has a theme, then make sure that everything from the staff attire to location or entertainment will match your theme. It will help a lot, especially if you have a very specific and detailed theme.
Prepare a Plan B
It’s important to think about everything that might possibly go wrong. Have an alternative ready to be safe. For example, if a vendor doesn’t show up, the music is not that great, or if the room temperature is not optimal, you should always have a backup solution to help you get the results you want.
Delegate Tasks
You can’t possibly organize an event on your own. You should handle the core tasks and then delegate the other tasks to everyone else. It helps a lot, and it will bring in some great results in the end. Creating a team and communicating with them all the time will definitely make quite the difference.
Technological Management
It’s important to have the right technology ready to assist you when you need it the most. Audiovisual tech is a must for every event. You can also use technology for event registration and many other tasks.
Market the Event
You can create excitement before the event by telling a story, attracting people to the event, and setting expectations. Then when people arrive at the event, you should always over-deliver. This is a great strategy and you can pull it off big time.
As you can see, creating an event that people will rave about requires a lot of attention AND focus. Once you have everything ready, start promoting the event on social media to spread the word out. The more you promote the event, the more successful it will be. Take your time, use these tips and you will have no problem creating an amazing event for your audience!
Maverick VR is a national Virtual Reality Experience company headquartered in Charlotte, North Carolina, servicing the United States and Canada. We specialize in providing the technology and trained staff for corporate as well as consumer events, to help create engaging and exciting experience for your attendees.